Bookkeeping

Bookkeeping For Childcare & Nursery Businesses

We keep your books accurate and up to date so you always know where your nursery stands financially. From daily transactions to reconciliations, we keep your records accurate and up to date.

Speak to an Expert

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Our Approach to Bookkeeping

We set up your system

We review your current bookkeeping setup and make sure everything is structured properly for your childcare business from the start.

We record your transactions

We process your income and expenses on a regular basis, keeping your records accurate, organised and ready when you need them.

We reconcile your accounts

We match your records against your bank statements to make sure nothing is missed and everything balances correctly.

We keep your records accurate

So you always know where your business stands, with everything organised and ready when you need it.

Why Childcare Businesses Choose a Specialist For Bookkeeping

Nursery finances involve a mix of funding income, parent fees, staffing costs and day-to-day expenses. Without accurate bookkeeping, it is easy to lose sight of where your money is going.

Built around nursery income streams

We understand how funding payments, parent invoices and ad hoc income flow through your business. Your books will reflect the way your nursery actually operates.
Always ready when you need them

Whether you need figures for a funding audit, a bank conversation or just peace of mind, your books are always up to date and easy to access.
VAT handled properly

Childcare VAT can be complex, especially with exempt and standard-rated income. We make sure your returns are correct and submitted on time, every time.
Less admin, more time for your setting

You did not start a nursery to spend your evenings on spreadsheets. We take the bookkeeping off your plate so you can focus on the children and your team.

"Good bookkeeping makes everything else easier. I make sure your records are kept up to date and in good shape, so when VAT is due or year-end comes around, you already have everything you need. It is one of those things that works best when someone is staying on top of it consistently."

Lamont Richards

Practice Manager

Understanding Bookkeeping

Bookkeeping is the process of recording and organising your business’s financial transactions, including income, expenses and day-to-day activity, and for childcare businesses this often involves managing a mix of parent fees, government funding and operational costs such as staffing and supplies while ensuring your records remain accurate, up to date and ready for year-end accounts, tax returns and financial reporting.

What you need to do

You need to provide accurate and timely information about your income and expenses, including invoices, receipts and any relevant financial documents. Keeping your records organised and submitting information regularly ensures everything can be processed efficiently.

It is also important to communicate any changes in your business activity, such as new income streams, changes in costs or irregular transactions. This helps maintain accuracy and ensures your records reflect your business correctly.

What we do for you

We record your financial transactions, categorise income and expenses, and reconcile your accounts to ensure everything is accurate and complete. This includes checking your bank accounts against your records and identifying any discrepancies.

We maintain structured and organised financial data, ensuring your bookkeeping is consistent and compliant. This creates a reliable foundation for year-end accounts, tax compliance and any additional financial reporting.

What you can expect

You will have accurate, up-to-date financial records that give you a clear view of your business performance at any time. Your accounts will be organised, consistent and ready when needed, reducing stress at key reporting periods.

With strong bookkeeping in place, you can make more informed decisions, avoid unnecessary errors and ensure your business remains financially controlled and compliant.

Why choose us

Sector Expertise

We work exclusively with childcare businesses so we understand your world

Peace of Mind

Your deadlines are tracked and compliance is handled so nothing gets missed

Total Clarity

Everything is explained in plain English so you always understand your finances

True Partnership

We work alongside you as part of your team, not as a distant service provider

Nothing Missed

Every deadline, filing and submission is taken care of with no last-minute surprises

"Andrea and the team are an extension of the business! I highly recommend them if you want accountants who provide more than just bookkeeping."

Derek Appau

Business Owner

Ready to Simplify Your Bookkeeping?

Speak with a specialist who understands the childcare sector and see how we can support your business.

Book a Discovery Call

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FAQs

How often will my books be updated?

This depends on the size of your setting. Most of our nursery clients have their books updated daily or weekly, depending on your needs and the size of your business.

Do I need to use specific software?

We work with a range of cloud-based accounting software and will recommend the best option for your nursery. If you already use something, we can usually work with that too.

What records do I need to keep?

We will guide you on exactly what to save and how to send it across. Most clients find it much simpler than they expected once we get a system in place.

Can you help if my books are behind?

Yes. We regularly help nurseries catch up on backlogged bookkeeping and get everything back on track.

Is VAT included in the bookkeeping service?

VAT returns are not included in standard bookkeeping but can be provided as an additional service if required.

How do you handle nursery funding income?

We understand how local authority funding works and make sure it is recorded correctly alongside parent fees and any other income streams.